Best practices for creating bibliographic references in the Integrated Resource Management Applications Data Store: Developed for the Alaska National Park Service by the Alaska Resources Library and Information Services
Braund-Allen JE and Johnson SP. 2014. Best practices for creating bibliographic references in the Integrated Resource Management Applications Data Store: Developed for the Alaska National Park Service by the Alaska Resources Library and Information Services. Natural Resource Report. NPS/AKR/NRR—2014/753. National Park Service. Fort Collins, Colorado
In 2011, the National Park Service (NPS) began a two-year project with the Alaska Resources Library and Information Services (ARLIS) to remove duplicates and improve record quality for bibliographic records contained in the Alaska Data Store portion of NPS‘s national database, the Natural Resources Information System (NRInfo; later renamed the Integrated Resource Management Applications [IRMA] Data Store). Driving the project was the realization made by NPS during its preliminary preparations to share the Alaska records nationally, that the IRMA Alaska Data Store contained an unknown but unacceptable number of duplicate records. NPS was further concerned about poor record quality and lack of uniform entry across record fields. Working with NPS project and database managers in Alaska and Colorado, ARLIS librarians and editors analyzed and modified as necessary more than 30,000 records. They identified 4,110, or nearly 14 percent, of the records in the IRMA Alaska Data Store as duplicates. As time allowed, they corrected or amended the remaining 25,994 records, a large number of which contained inaccurate, incomplete, or incorrectly entered information. The project confirmed that the most common error in entering records was record duplication. In addition, it identified other common difficulties encountered by NPS staff inputting data. The majority of these pointed to a need for enhanced definitions for reference types and bibliographic terms; more clear directions for uniform entry of data by field; and improved instruction in how to identify bibliographic elements and translate them into entries in data fields. Using their knowledge and experience from the project, ARLIS librarians created Best Practices for Creating Bibliographic References in the Integrated Resource Management Applications Data Store, an instructional manual for entering new bibliographic references and designed to complement and be used in conjunction with the IRMA Data Store Help Manual.
- Type
- Published Report
- Authors
- Braund-Allen, Julianna; Johnson, Steven
- Date of Issue
- 2014-01
- Publisher
- National Park Service
- Units
- AKR , NRSS
- Keywords
- Alaska, ARLIS, Bibliography, Data Store, IRMA, National Park Service, Reference